2132

Administration

Assistant Superintendent of Schools

The major areas of responsibility for the Assistant Superintendent are:

 1.          Develop evaluation criteria for use by administrators with all personnel; present for approval, assign, alter assignments, transfer, recommend for promotion, suspension or dismissal any or all employees of the Board of Education, except himself/herself, and/or the Superintendent of Schools; provide the Superintendent and Board of Education with written statements of the administrative policies by which s/he proposes to direct all phases of personnel management; make such rules and give such instructions to school employees as may be necessary to make this code and any additional instruments of control established by the Superintendent of Schools and Board fully effective.

 2.          Participate in all staff negotiations and assist with the administration of contract agreements between the Board of Education and staff.

 3.          Develop, implement and evaluate all programs funded by state and/or federal grants.

 4.          Assist in the determination of the types of programs needed by the schools and makes appropriate recommendations.

 5.          Participate in curriculum planning and development.

 6.          Administer the district staff development program.

 7.          Report on the status of district programs and services at the request of the Superintendent.

 8.          Coordinate the processes to be followed for effective supervision of instruction, teaching and learning.

 9.          Direct all phases of evaluation services.

10.         Perform duties and tasks as assigned by the Superintendent.

Regulation approved:     December 16, 1991                       CLINTON PUBLIC SCHOOLS

                                                                                              Clinton, Connecticut

2230.1(a)

Administration

Operations – Virus Protection

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Virus Descriptions

There are three types of computer viruses: true viruses, Trojan horses, and worms. True viruses actually hide themselves, often as macros, within other files, such as spreadsheets or Word documents. When an infected file is opened from a computer connected to Clinton Public Schools’ network, the virus can spread throughout the network and may do damage. A Trojan horse is an actual program file that, once executed, doesn't spread but can damage the computer on which the file was run. A worm is also a program file that, when executed, can both spread throughout a network and do damage to the computer from which it was run.

Common Avenues of Infection

·        E-mail—By far, most viruses are sent as e-mail attachments. These attachments could be working documents or spreadsheets, or they could be merely viruses disguised as pictures, jokes, etc. These attachments may have been knowingly sent by someone wanting to infect Clinton Public Schools’ network or by someone who does not know the attachment contains a virus. However, once some viruses are opened, they automatically e-mail themselves, and the sender may not know his or her computer is infected.

·        Disk, CD, Zip disk, or other media—Viruses can also spread via various types of storage media. As with e-mail attachments, the virus could hide within a legitimate document or spreadsheet or simply be disguised as another type of file.

·        Software downloaded from the Internet—Downloading software via the Internet can also be a source of infection. As with other types of transmissions, the virus could hide within a legitimate document, spreadsheet, or other type of file.

·        Instant messaging attachments—Although less common than e-mail attachments, more viruses are taking advantage of instant messaging software. These attachments work the same as e-mail viruses, but they are transmitted via instant messaging software.

2230.1(b)

Administration

Operations – Virus Protection

Prevention Methods

Clinton Public Schools IT department will address viruses in several ways:

Scanning Internet Traffic -- All Internet traffic coming to and going from our network must pass through district servers and other network devices. Only specific types of network traffic are allowed beyond the organization’s exterior firewalls.

For example, an e-mail message that originates outside of the network must pass through the McAfee firewall before it is allowed to enter the e-mail server. This device routes suspicious e-mail and attachments to an isolated storage device, defeating the purpose of a virus.

Running Antivirus Software -- All vulnerable servers will be equipped with Anti-Virus software. This software scans our file-sharing data stores and looks for suspicious codes.

Anti-Virus software also is installed on all district workstations. This software scans all data written to or read from a workstation's hard drive. If it finds something suspicious, it isolates the dubious file on the computer. It is the user’s responsibility to make sure this feature continues to be enabled and updated.

Updating Virus Definitions -- Every morning, the firewall and server virus scanning programs will check the online server data-base for updated virus definitions. These definition files allow the software to detect new viruses. If a new virus definition file is available, the virus scanning software is automatically updated on the district servers, and then the system administrator is informed.

When a user turns on a computer at the beginning of the workday, the workstation virus protection program will check with an online server for virus updates. The workstation program will then download and install the update automatically, if one exists. Never disable this feature on your workstation.

2230.1(c)

Administration

Operations – Virus Protection

How to respond to and report a virus

Even though all Internet traffic is scanned for viruses and all files on the district’s servers are scanned, the possibility still exists that a new or well-hidden virus could find its way to an employee’s workstation, and if not properly handled, it could infect Clinton Public Schools network.

The IT staff will attempt to notify all users of credible virus threats via e-mail or telephone messages. Because this notification will automatically go to everyone in the organization, employees should not forward virus warning messages. On occasion, well-meaning people will distribute virus warnings that are actually virus hoaxes. These warnings are typically harmless; however, forwarding such messages unnecessarily increases network traffic.

As stated, it is the responsibility of all Clinton Public Schools network users to take reasonable steps to prevent virus outbreaks. Use the guidelines below to do your part:

·        Do not open unexpected e-mail attachments, even from coworkers.

·        Never open an e-mail or instant messaging attachment from an unknown or suspicious source.

·        Never download freeware or shareware from the Internet without express permission of the IT department.

·        If a file you receive contains macros that you are unsure about, disable the macros.

·        Notify the IT help desk of suspicious files.

How and When to Notify the IT Help Desk

If you receive a suspicious file or e-mail attachment, do not open it. Call IT help desk at extension 664-6463 and inform the IT staff person that you have received a suspicious file. The support analyst will explain how to handle the file.

If the potentially infected file is on a disk that you have inserted into your computer, the antivirus software on your machine will ask you if you wish to scan the disk, format the disk, or eject the disk. Eject the disk and contact the help desk at extension 664-6463. You will be instructed you on how to handle the disk.

2230.1(d)

Administration

Operations – Virus Protection

How and When to Notify the IT Help Desk (con’t.)

After the IT staff person has neutralized the file, send a note to the person who sent/gave you the file notifying them that they sent/gave you a virus. (If the file was sent via e-mail, the antivirus software running on our e-mail system will automatically send an e-mail message informing the sender of the virus it detected.)

If the file is an infected spreadsheet or document that is of critical importance to Clinton Public Schools, the IT department will attempt to scan and clean the file. The IT department, however, makes no guarantees as to whether or not an infected file can be totally cleaned.  In no instance will the infected file to be permitted to be used on Clinton Public Schools’ computers.