TERMS OF
EMPLOYMENT
July 1, 2008, through June 30, 2009
for
All
Non-Certified, Non-Unionized Employees
Introduction
This
document describes the major terms and conditions of employment for
non-certified employees of the Clinton Public Schools who are not covered by
a contract. It would include non-union secretaries, bookkeepers,
instructional technology department employees, custodians, and maintenance
and cafeteria employees.
Nothing in
this document is intended to create or constitute an express or implied
contract of employment between the Clinton Board of Education and any of its
present or future non-certified, non-unionized employees. The provisions of
this document may be revoked or modified at any time by the Board of
Education, in its absolute discretion. The Board will not recognize or be
bound by any contract of employment with any employee, unless such contract
is in writing and is signed by both the Chairman of the Board of Education
and the employee. Employment with the Clinton Board of Education is subject
to termination at will by either the Board or the employee at any time, for
any reason, with or without cause, unless otherwise agreed in writing by the
Board Chair and by the employee. The Board expressly disclaims any express
or implied covenants, including but not limited to the covenant of good
faith and fair dealing.
AMENDED: June 2, 2008
Clinton Board of
Education
Approved: November 15, 1993
Terms of Employment
July 1, 2008, through June 30, 2009
for
All Non-Certified, Non-Unionized Employees
I. CLASSIFICATIONS AND WORK HOURS:
Full-time Definition:
An employee who is regularly scheduled to work
Employee: 30 or more hours
per week on a twelve-month basis
Generally, a regular day is a minimum of 6½ hours per
day, exclusive of lunch.
A regular
day during summer and school vacations is a minimum
of 5 hours
per day.
Part-time Definition:
An employee who is scheduled to work less than
Employee: 30 hours per week
on a regular basis
Twelve-month An employee who is regularly scheduled
to work all twelve
Employee:
months, less vacations and holidays
Ten-month An employee who is
scheduled to work on days when students
Employee: have school
II.
PROBATIONARY PERIOD
Each employee covered by these “Terms of Employment”
shall serve a ninety (90) day probationary period. At
the end of the probationary period, the superintendent
will determine whether to extend the probationary period
up to another sixty (60) days, terminate employment, or
offer a permanent position.
III.
VACATION
A.
For employees hired before June 1, 2001
(Based on year July 1 - June 30; eligibility
for vacation is as of June 30.)
Full-time, twelve-month employees will
have vacation as outlined below:
10 days after one full
year of employment
(1 week may be taken after 6 months of employment)
15 days after five (5)
years of employment
20 days after ten (10)
years of employment
Part-time, twelve-month employees shall
be entitled to the same vacation benefit,
outlined above, except on a pro-rated basis. Vacations
will be subject to the approval of the building
administrator. Those working in the Central Office will
be approved by the appropriate supervisor.
Vacation is earned at the following rate:
10 days .83 days per month
15 days 1.25 days per month
20 days 1.67 days per month
B.
For employees hired on or after June 1, 2001
Full-time, twelve month employees shall earn
and accrue vacation time based on the following
schedule:
Years of Service
Vacation Accrual Rate
0 -- 5 years
.83 days per month
6 -- 10 years
1.25 days per month
11 or more years 1.67
days per month
Part-time, twelve-month employees shall earn
and accrue vacation time based on the above accrual
rates except that it shall be pro-rated based on the
following formula:
Assigned Weekly Hours ÷ 40 = FTE
FTE x Vacation Accrual Rate x 8= Hours of vacation leave
per month
Vacations will be subject to the approval of
the building administrator. Those working
in the Central Office will be approved by the
appropriate supervisor.
C.
A new employee may not use vacation time until
after completing six months on the job.
D.
At no time shall the employee have a vacation
balance in excess of the number of days that the person
can accrue during the year plus five (5) vacation days
carried over. For example, a person who can accrue 10
days during a year may not have more than 15 days
accumulated at any time. Present employees who have
excess carryover shall work with the Business
Administrator to develop a plan to reduce the number of
vacation days to the acceptable limit within three
years.
IV. SICK LEAVE / UNUSED SICK LEAVE
Each full-time employee shall be entitled to 15
days per year, cumulative to 180 days, earned at the
rate of 1.25 days per month. Upon retirement as defined
in the Non-Certified Pension Plan, employees covered
under this “Terms of Employment” document shall be
entitled to payment for 25% of their unused sick time.
Each part-time employee shall earn and accrue
sick leave based on the same schedule except that it
shall be pro-rated based on the following formula:
Assigned Weekly Hours ÷ 40 = FTE
FTE x Sick leave Accrual Rate x 8 = Hours of
sick leave per month
Sick leave may accumulate to 90 days. Upon retirement as
defined in the Non-Certified Pension Plan, employees
covered under this “Terms of Employment” document shall
be entitled to payment for 25% of their unused sick
time.
All staff who are covered under these “Terms of
Employment” and were hired prior to June 1, 2001, shall
continue to receive 15 days per year and may accumulate
to 180 days.
V. TEMPORARY LEAVES
Personal Leave -- Each full-time
employee shall be entitled to up to three (3) days of
personal leave each year. Personal leave may not be
taken to extend a holiday or school vacation.
A request for personal leave shall be submitted to the
Superintendent or his/her designee at least one week in
advance, except in the case of an emergency or death in
the family. If more employees request leave than can be
granted leave on a given day, requests will be approved
on a first-come, first-served basis.
Bereavement Leave – In addition to
personal leave, an employee shall be entitled to up to
two (2) days of bereavement leave for up to two (2)
occurrences per year. An employee may take bereavement
leave in conjunction with the death in the immediate
family (spouse, domestic partner, child, parent,
sibling, grandchild or grandparent). Personal leave may
also be used for bereavement. If an employee needs
additional time for bereavement, the employee may take
unpaid leave.
Part-time employees who are covered under these "Terms
of Employment" and were hired prior to June 1, 2001,
will be given these considerations.
VI. LEAVE WITHOUT PAY
Certain circumstances may warrant granting special leave
without pay to employees. Such leave shall be at the
discretion of the superintendent and/or his/her
representative.
An employee who is covered by the Family and Medical
Leave Act shall be granted leave as provided in the Act
for up to twelve (12) weeks. During this leave, the
health and life insurance benefits shall continue.
Additional leave without pay may be granted in the
discretion of the Board.
VII.
PAID HOLIDAYS
Full-time, twelve-month employees shall be
entitled to the following paid holidays:
VIII.
HEALTH & LIFE INSURANCE
a.
Dental Insurance. The Board shall pay eighty-six
percent (86%) of the cost for the following
insurance coverage for eligible full-time employees and
their eligible dependents: Blue Cross Full Service Plan
for Dental Care with Dependent Rider.
b.
Health Insurance. The Board shall pay the
indicated percent of the cost for insurance coverage for
eligible full-time employees and their eligible
dependents. An employee, hired prior to June 1, 2001,
may choose which of the following plans is appropriate
for herself/himself:
1. Preferred Provider Organization (PPO),
non-gatekeeper (Board share - 86%,
employee share – 14%); or
2. Health Maintenance Organization (HMO),
gatekeeper (Board share – 88%,
employee share – 12%).
Any person hired on or after June 1, 2001,
will be enrolled in the Health Maintenance Organization
(HMO) Plan, or an equivalent plan as determined by the
Board.
c. Life Insurance. The board shall pay ninety
percent (90%) of the cost of life insurance coverage in
the amount of fifty-five thousand ($55,000) for eligible
full-time employees.
The health and life insurance benefits of this article
are voluntary on the employee's part. Part-time
employees, that is, those who work less than thirty (30)
hours per week, are not entitled to participate in the
health and life insurance plans of this section.
Nothing herein shall be interpreted to prevent the Board
from obtaining coverage, which is substantially
equivalent as a whole from alternative insurance
carriers, or through self-insurance, so long as there is
no interruption in coverage.
d.
Pre-Tax Contributions: The Board shall provide a
plan whereby employees' premium cost sharing shall be on
a pre-tax basis. The Board shall also establish such
plan(s) as are required to allow employees to elect
participation in:
1.
a flexible spending account, with a one thousand
dollar ($1,000.00) per year
2.
limit on medical expense reimbursements; and/or
3.
a dependent care assistance plan with such annual
limit as permitted under the Internal Revenue Code.
These plans shall be established and administered in
accordance with Internal Revenue Code requirements.
IX. INSURANCE
BENEFITS UPON RETIREMENT
a.
Health Insurance: Upon retirement from the
Clinton Public Schools, in accordance with the terms of
the Pension Plan, an employee may participate, at
his/her own expense, in the group health insurance that
is available to active employees. The retiree may
participate up to age 65 or eligibility for Medicare,
whichever comes first.
b.
Life Insurance: Upon retirement from the Clinton Public
Schools, in accordance with the terms of the Pension
Plan, an employee may purchase, at his/her own expense,
up to one-half of the amount of group life insurance
plan that is available to active employees. The amount
of life insurance shall be reduced to a maximum of five
thousand dollars ($5,000) at age 70.
X.
PENSION
The Clinton Board of Education will provide a Pension
Plan for employees who are scheduled for more than 20
hours per week and who meet other criteria as outlined
in the Pension Plan.
Effective on and after September 1, 2007, the employee
shall contribute one percent (1%) of earnings to the
pension fund, by payroll deduction.
XI. LAYOFFS
In the event that a layoff becomes necessary, the
following will be considered to determine who within
each particular classification will be laid off:
Total years of experience in the Clinton Public Schools
Evaluation of performance
Special training and experience
Specific needs of the system
A person will be placed on a layoff list for eighteen
months. If the person is determined to be qualified for
an opening during the eighteen months, s/he will be
rehired.
XII. OPENINGS
All openings will be posted internally in all schools.
Such posting shall include the following information:
Nature of the position
Salary
Days and hours to be worked.
XIII.MILEAGE REIMBURSEMENT
Mileage reimbursement, at the Board's rate, will be paid
to those individuals required to travel as part of the
requirements of the job. In lieu of the mileage
reimbursement and for individuals whose vehicles are
required for job performance (determined by the
Superintendent), a vehicle stipend may be offered.
XIV. RATES OF PAY
Rates of Pay for 2008-2009 are included on the attached
salary schedules.
All new employees will be placed on the salary schedule
at a step to be determined by the Superintendent and
approved by the Board, taking into consideration the
employee’s prior work experience as well as the
placement of current employees in the classification.