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Listed below are the policies and regulations for which
we receive the most requests.
Policy 1312 Board members and school personnel shall refer persons making complaints about the schools to the most immediate level at which the problems can be resolved and, as may be necessary, through lines of organization to the Superintendent of Schools. Parents should be made aware of the proper channels of communication and the appeal process. The decision of the principal regarding a student must include notice to the parents of the next step of appeal, if appropriate. Any appeal of a decision of the Superintendent to the Board shall be in writing and signed. Board members and staff must keep in mind that many concerns and fears can be allayed by listening reflectively and letting the person know that they are hearing what is being said. Board members and staff also should guard against reacting defensively when an apology, acknowledgement, and/or corrective action is called for. Legal Reference: Keyishian v. Board of Regents, 385 U.S. 589, 603 (1967). President's Council, District 25 v. Community School Board No. 25 (457 F. 2d 289 (1972), cert. denied 409 U.S. 998 (1976). Minarcini v. Strongsville City School District, 541 F. 2d 577 (6th Cir. 1976). Board of Education, Island Trees Union Free School District No. 26 v. Pico, 457 U.S. 853 (1982). Academic Freedom Policy (adopted by Connecticut State Board of Education, 9/9/81). Connecticut General Statutes 10‑238. Petition for hearing by Board of Education.
Policy 1312.1 Complaints Concerning Instructional Materials Constructive criticism of instructional materials is welcome when it is motivated by a sincere desire to improve the quality of the educational program and to equip schools to perform their tasks more effectively. A procedure for processing and responding to criticism of approved materials shall be established and followed. This procedure shall include a formal, signed complaint of standard format and an appointed committee to re‑evaluate the material in question. In all cases, the decision to retain or reject shall be made on the basis of whether the material represents life in its true proportions, whether circumstances are realistically dealt with, and whether the material has literary or social value. Factual material shall be included in all instructional material collections. (cf. 1220 ‑ Citizens' Advisory Committees) (cf. 5145.2 ‑ Freedom of Speech/Expression) (cf. 6144 ‑ Controversial Issues) (cf. 6161 ‑ Equipment, Books, Materials: Provision/Selection) Legal Reference: Keyishian v. Board of Regents, 385 U.S. 589, 603 (1967). President's Council, District 25 v. Community School Board No. 25 (457 F. 2d 289 (1972), cert. denied 409 U.S. 998 (1976). Minarcini v. Strongsville City School District, 541 F. 2d 577 (6th Cir. 1976). Board of Education, Island Trees Union Free School District No. 26 v. Pico, 457 U.S. 853 (1982). Academic Freedom Policy (adopted by Connecticut State Board of Education, 9/9/81). Connecticut General Statutes 10‑238 Petition for hearing by board of education.
Regulation 1312.1 Complaints Concerning Educational Materials* General Complaint Procedures. Complaints and grievances shall be handled and resolved as close to their origin as possible. Although no member of the community shall be denied the right to petition the Board of Education for redress of a grievance, complaints shall be referred back through the proper administrative channels for solution. A parent/legal guardian may request that his/her child not read, view, or hear given material. A parent/legal guardian has the right to request a review of instructional materials for his/her own children only. The Board advises the public that the proper channeling of complaints involving educational materials is as follows: 1. Teacher/Library Media Specialist 2. Principal 3. Review Committee 4. Superintendent 5. Board of Education Each school shall have an Educational Material Review Committee established by the principal and shall include: teacher(s), library media specialist, building principal (Review Committee Chairperson), and department chair or reading consultant. Complaints Regarding Educational Materials. The Board of Education has established the following guidelines for addressing complaints regarding the utilization of educational materials:
*Educational materials shall be defined as, but not limited to, print materials such as textbooks, tradebooks, library books, and journals/periodicals and non-print materials such as computer software, internet sources, laser discs, and film. If the parent's/guardian's concern has not been resolved in steps 1 or 2, then the parent/guardian will be asked to complete a "Request for Review of Educational Material" form and will be invited to meet with the EMR Committee.** The principal will share the parent's concern as stated on the REM form with the superintendent prior to the EMR Committee's meeting. After meeting with the parent and discussing the issue, the EMR Committee will issue a written response to the parent with a copy to the superintendent. If the parent/guardian is not satisfied with the answer given by the EMR Committee, he/she may appeal to the Board of Education through the Superintendent of Schools. ** The "Request for Review of Educational Material" form is available here by clicking here and also from the building principal. The form should be completed and returned to the building principal who will convene a Review Committee. Legal Reference: Board of Education, Island Trees Union Free School v. Pico, 457 U.S. 853 (1982) Keyishian v. Board of Regents, 385 U.S. 589, 603 (1967) President's Council, District 25 v. Community School Board No. 25 457 F. 2d289 (1972), cert. Denied 409 U.S. 998 (1976). Minarcini v. Strongsville City School District, 541 F. 2d 577 (6th Cir. 1976). Academic Freedom Policy (adopted by Connecticut State Board of Education, 9/9/81) Regulation approved: September 23, 1991 Regulation revised: October 4, 1999 CLINTON PUBLIC SCHOOLS Regulation revised: May 21, 2001 Clinton, Connecticut
Policy 1314 Soliciting Funds from and by School Personnel Clinton Public School personnel will not collect money, including cash, checks or money orders in the Clinton Schools, for any purpose unless authorized by the Superintendent or building principal. The Board of Education will not assume responsibility for any funds collected without such authorization. Any staff member collecting funds for any purpose without such authorization shall be deemed to be acting outside the scope of his/her employment.
Policy 1316 Relations Between Public and School Personnel Conduct on School Property and at School Events The Board of Education expects mutual respect, civility and orderly conduct among all individuals on school property or at school events. District staff will treat parents and other members of the public with respect and expect the same in return. The Board is committed to maintaining orderly educational and administrative processes in keeping schools and administrative offices free from disruptions and unwarranted intrusions. Visitation by parents and members of the public is welcomed and encouraged, provided that such visitation remains, at all times, under the strict control of the building administrator or person in charge of the outside event. This policy promotes mutual respect, civility and orderly conduct among Board members, district employees, parents and the public. It is not intended to deprive any individual of his/her right to freedom of expression, but only to maintain to the extent possible and reasonable, a safe, harassment-free environment. In the interest of presenting Board members and District employees as positive role models to the students as well as to the community, the Board encourages positive communication and discourages volatile, hostile or aggressive actions. The Board seeks parental and public cooperation with this endeavor. Based upon the above, the Board expects that all persons on school property or at a school events shall adhere to all relevant laws, ordinances and school policies and regulations. The following list, although not inclusive, illustrates behaviors that are unacceptable.
Any individual who disrupts or threatens to disrupt normal school or office operations; threatens the health and safety of students or staff; willfully causes property damage; uses loud or offensive language which could provoke a violent reaction; or who has otherwise established a continued pattern of unauthorized entry on District property, will be directed to leave the premises by a member of the administrative staff or his/her designee. If any member of the public uses obscenities or speaks in a demanding, unnecessarily loud, insulting and/or demeaning manner, the staff member to whom the remarks are directed will calmly and politely admonish the speaker to communicate civilly. If the abusing party does not take corrective action, the District employee will terminate the meeting or conversation. If any member of the staff uses obscenities or speaks in a demanding, unnecessarily loud, insulting and/or demeaning manner, the person to whom the remarks are directed should calmly and politely admonish the speaker to communicate civilly and report the incident to staff member's supervisor or the school principal. (cf. 1110.1 - Parent Involvement) (cf. 1120 - Public Participation at Board of Education Meetings) (cf. 1250 - Visits to Schools) (cf. 1251 - Loitering or Causing Disturbances) (cf. 1310 - Relations Between the Public and School Personnel) (cf. 1312 - Public Complaints) (cf. 1330 - Use of School Facilities) (cf. 1700 - Otherwise Lawful Possession of Firearms on School Property) (cf. 6145.71 - Use of Alcohol by Adults) Legal Reference: Connecticut General Statutes 1-225 Meetings of the government agents to be public. 1-232 Conduct of the meeting 10-221 Boards of education to prescribe rule(s), policies, and procedures. 10-238 Petition for hearing by board of education. 10-239 Use of school facilities for other purposes. 53a-185 Loitering in or about school grounds: Class C misdemeanor. Policy adopted: May 21, 2001 CLINTON PUBLIC SCHOOLS Clinton, Connecticut
Policy 1321 Public Performances by Students The Board of Education recognizes the educational value from student participation in civic and community affairs. Teachers are encouraged to prepare students for public performances which contribute to student education when they don't interfere unduly with other educational activities or programs. At no time will a student be required to participate in a public performance unless the participation is a part of the curriculum of a course. Even in such instance, an opportunity to choose an alternate assignment will be given when possible. School groups may, as authorized by Superintendent's regulations, participate in local public events.
Regulation 1321 Public Performances by Students School groups may participate in:
School groups may not participate in events that fall into any of the following classifications:
Policy 1322 Contests for Students Schools will not participate in community activities such as poster and/or essay contests sponsored by any organization without approval by the Superintendent of Schools or the building principal. The decision to approve or disapprove requests for school participation will be based on the following factors:
Policy adopted: September 23, 1991 CLINTON PUBLIC SCHOOLS Policy Reviewed: August 20, 2001 Clinton, Connecticut Policy 1324 I. Introduction The Board of Education recognizes that certain types of fundraising activities may enhance the relationship between school and community and can contribute to the improvement of the school program. School districts, however, are public institutions fully supported by taxes and the Board has a clear responsibility to protect students, staff, and their families from exploitation. The Board also recognizes that exploitation works both ways. A potential donor may feel unduly pressured, either directly or indirectly, when solicited to contribute to a program promoted by a school system. Therefore, the Board of Education establishes the following. II. Application Procedure
III. Criteria for Approval of Fundraising Activity
IV. Rules for Solicitation
Regulation 1324
With adoption of new policy 1324 on
this regulation was deleted. Soliciting Funds from and by Students Guidelines
(cf. 3280 ‑ Gifts, Grants and Bequests)
Policy 1325 The Clinton Board of Education supports promoting activities in the educational interest of the students. Such materials will be approved by the building administrator or Superintendent where appropriate. It is the policy of the Board that the facilities, the staff, or the students not be used in any manner to advertise or promote commercial, cultural, organizational or other non‑school interests which are not approved by the Superintendent pursuant to the following regulation. Policy adopted: September 23, 1991 CLINTON PUBLIC SCHOOLS Clinton, Connecticut Regulation 1325 Advertising and Promotion
A. Appearance, format and acceptable grammatical style; B. Educational, recreational and/or cultural value to students and parents of the activity being advertised; C. Conformity of material with established Board of Education policies; D. Material should be non‑sectarian, noncommercial, non‑partisan, and non‑political; and E. Requests for fund raising events will be evaluated in terms of the benefits to accrue to the school(s). 4. Requests should be submitted two weeks prior to distribution date. Agencies requesting distribution of materials will be advised in writing of the disposition of their request. 5. Appeals regarding a decision by the Superintendent may be made to the Board of Education. Final discretion regarding content and value of materials will be with the Board of Education. Regulation approved: September 23, 1991 CLINTON PUBLIC SCHOOLS Clinton, Connecticut Policy 1330 1330
Community Relations Use of School Facilities Since school buildings and grounds are public property, the Board of Education may make them available for purposes other than education when they are not in use for school purposes. The Board of Education shall grant the use of school facilities for activities of an educational, cultural, civic, and other non-commercial uses consistent with the public interest when such use does not interfere with the school program or school sponsored activities as permitted under law. The use of school facilities for school purposes has precedence over all other uses. Persons on school property must abide by the District's conduct rules at all times. The Boy Scouts of America, Big Sisters of America, Boys and Girls Clubs of America, Future Farmers of America, Girl Scouts of America, Little League Baseball, Inc., and any other group intended to serve youth under the age of 21 listed in Title 36 of the U.S. Code may use school property upon payment of suitable fees and costs according to the Board approved fee schedule. Types of Activities Which Will Not be Permitted 1. Activities which are unlawful in nature 2. Any purpose in conflict with the mission or goals of the school district 3. Commercial advertising
4. Fund-raising campaigns except as permitted by
Board of Education policy, 5. Any activity which may be injurious to the buildings, grounds or equipment of the schools. 6. Promulgating any theory or doctrine subversive to the laws of the United States of America by any group or organization advocating governmental change by violence or other extra-legal activity. Consistent with this policy the Superintendent shall establish regulations for non-school use of the schools and grounds and for approving and scheduling such use. In addition, the Superintendent, after consultation with the Business Administrator, shall recommend usage/rental fees to the Board of Education on an annual basis. Legal Reference: Connecticut General Statutes 10-239 Use of school facilities for other purposes PA 97-290 An Act Enhancing Educational Choices and Opportunities Equal Access Act, 20 U.S.C. ss 4071-4074 Good News Club v Milford Central School, Sup.Ct., 6-11-01 20 U.S.C. 7905 (Boy Scouts of America Equal Access Act contained in No Child Left Behind Act of 2001) 10‑239 Use of school facilities for other purposes.
Regulation 1330(a) Use of School Facilities
Revision approved 9/17/07. Use of School Facilities The Clinton Public School facilities shall be guided by the following regulations. 1. For non‑school activities there shall be prescribed operational charges. The cost shall be determined yearly by the Clinton Board of Education and will be detailed in an agreement form to the organization from the Board of Education. 2. The buildings, any part of them, the grounds and equipment may only be used by organizations upon written agreement with the Board of Education. 3. The name of the public schools shall not be associated with any program or activity for which the school properties are being used without specific approval in writing from the building principal. 4. A regular school custodian, and other school officers as may be required, shall be present and in authority over the school properties while such properties are being used for other than school purposes. 5. All requests for use of school buildings and/or grounds must be made in writing to the appropriate building principal at least two weeks prior to the date the facilities are desired. All requests for the use of the buildings must use the official CPS "Building Rental/Field Request" Form. The building principal (designee) notifies the Maintenance Secretary as to the approval or disapproval of the request by fax. The building principal (or designee) enters information, if approved, into the database. The secretary to the Director of Maintenance notifies the requesting party (verbally) of its status and follows up with a written confirmation. She makes certain that the certificate of insurance is on file, and sends the invoice after the event. All requests for field usage must be made in writing to the secretary to the Director of Maintenance. The secretary forwards the request to the Athletic Coordinator and the appropriate building principal for approval. Once approved, the request is faxed to the Director of Maintenance and he will make the final approval. As above, the secretary to the Director of Maintenance will follow-up with the paperwork. This secretary also collects deposit money when applicable, collects the money due and forwards it to the following: one check is made payable to Clinton Town Treasurer for building usage and mailed to the Finance Department at the Town Hall; one check is made payable to Clinton Public Schools (for custodial overtime) and sent to the Payroll Department. All paperwork will be kept on file in the Maintenance Department. 6. No entrance charge or other means of raising funds by the user shall be permitted when the object of such funds is regarded as in any way inconsistent with the purposes of public schools or the principles of social betterment. 7. The sale of all refreshments is prohibited in the school buildings or on the premises, except by approval of the school administration. 8. All activities should adhere to the time schedule set by school administration and found on application forms. 9. All school and district policies, regulations and rules shall be adhered to, including, but not limited to the use/possession of alcoholic beverages, drugs, and tobacco. 10. The custodian will direct the movement of bleachers, chairs, tables and any other school equipment. Heat, lights, and electrical outlets are to be regulated by custodians only. 11. Stage properties belonging to the school and its organizations will not be used or removed from their places without consultation with and the permission of school authorities. 12. Use of video and sound equipment, stage lighting and other devices belonging to the school may be arranged. A technician approved by the school must be provided at the expense of the organization using this equipment. No equipment may be removed from the schools. 13. In the event of breakage or damage to any property or equipment, the organization using it assumes full responsibility for replacement or repair according to the judgment of the Superintendent of Schools or designee. 14. All decorations must meet the applicable fire regulations and be approved by the building principal; or in some cases, the Town Fire Marshal; approval may be required. 15. Personal or written appeals may be made to the Superintendent of Schools or designee for clarification of any rules relative to the use of any school properties. 16. The actual schedule of fees will be available in the District Business office. 17. In his/her use of school properties, the principal or the assigned teacher shall observe and enforce all Board of Education regulations or Superintendent's or designee's orders regarding care of properties, advertising, fire protection, safety and raising money by sales or entrance charges, or any form of solicitation in the school. 18. Individuals or groups must provide adequate supervision, subject to the satisfaction of the Superintendent of Schools or designee. 19. In addition, the user shall hold harmless the Clinton Board of Education, The Town of Clinton, their officers, agents and employees from any liability whatsoever which is in any way caused by or arisen in connection with the users use of school facilities. 20. Police supervision may be required as a condition of building use with costs to be borne by the organization. Police fees are based on that Department's schedule of rates and times and will be billed separately through the Clinton Police Department. All such arrangements must be made by the organization with the Clinton Police Department. Depending on estimated attendance (usually over 100) and/or the type of event, a policeman may be required at the discretion of the Board of Education and the Superintendent of Schools or designee. As part of the application process, in this case, a copy of the agreement with the Clinton Police Department must be attached to the application form. 21. A bond of $300 in the form of a check in that amount shall be deposited with the Business Administrator within seven days of the group's receiving approval. The check and signed contract shall be received by the secretary of the Director of Maintenance 30 days before the event. 22. Fee Schedule A. Custodians and cooks will be paid in accordance with each one's hourly time and a half pay rate for each part of an hour worked, including the normal thirty (30) minutes before the scheduled event and thirty (30) minutes after the event closes in accordance with State labor laws and local contract agreement.. (1) A Clinton Public School’s cook must always be present each time the school kitchen is in use.. The automatic kitchen equipment may not be used except under the direct supervision of the cook by pre‑arrangements with the cafeteria manager. (2) Under no circumstances may the services of the cooks be utilized without special arrangement with the school's head cook. (3) At least one custodian must be in attendance when a school building is in use. (4) An itemized bill from the office of the school's head cook will be directed to the authorized agent of the organization. Payments shall be made by check or money order only. No cash. (5) If an event is cancelled, this must be done by notifying the secretary of the Director of Maintenance at least two days in advance, or a minimum fee will be charged for cooks' and/or custodians' services... B. District student activities have free use of all building facilities, but must pay cooks and police fees. C. Some events, classified as Youth Activities by the Board of Education, which do not require additional support (i.e. custodians, cooks, utilities, etc.) may have the rental-type fees waived. D. Town government organizations such as Park and Recreation will have all or some of the fees waived for non-revenue producing events. E. A copy of the fee schedule will be available from the District’s Business Office or the Maintenance Office. 23. Individuals or groups using Clinton Public Schools' buildings and/or grounds, must furnish proof of their own liability insurance and indicate on the application for buildings/grounds use that they are aware that they are not covered by Board of Education liability insurance. Policy 1331 Tobacco Use in School Facilities The following rules shall apply to all facilities operated by the Board of Education.
(cf. 1120 - Board of Education Meetings) (cf. 5131.1 - Bus Conduct) (cf 5131.6 - Drugs, Tobacco, Alcohol) Legal Reference: Connecticut General Statutes 1-21b Smoking prohibited in certain places. 21a-242 Schedules of controlled substances. PA 93-304 An act prohibiting smoking in public buildings.
Regulation 1331
With the revision of Policy 1331 on
The following rules shall apply to all facilities operated by the Clinton Board of Education. As used here, "smoke" or "smoking" shall mean the lighting or carrying of a lighted cigarette, cigar, pipe or similar device.
(cf. 1120 ‑ Board of Education Meetings) (cf. 5131.1 ‑ Bus Conduct) (cf. 5131.6 ‑ Drugs, Tobacco, Alcohol) Legal Reference: Connecticut General Statutes 21a‑242 Schedules of controlled substances. 1‑21b Smoking prohibited in certain places.
Policy 1340 Access to School Procedures and Materials Ideas, operating procedures, records and publications developed in or for the school district may be made available to outside non‑profit or profit organizations for use or distribution when such use or distribution will reflect favorably upon the school district and the community. No outside organization shall be granted exclusive access to or control over the material made available to it. Disclosure of records containing privileged or confidential information about staff or students will be restricted to the extent permitted by law in the interests of the person or persons involved. A reasonable charge may be made for copying available records. (cf. 5125 ‑ Student Records) (cf. 4112.6 ‑ Certified Personnel Records) (cf. 4212.6 ‑ Non‑Certified Personnel Records) Legal Reference: Connecticut General Statutes 1‑15 Application for copies of public records. Certified copies. Fees. 1‑16 Photographic reproduction of documents. 1‑19 Access to public records. Exempt records. 1‑19a Access to computer‑stored records. 1‑20a Public employment contracts as public record. 1‑21 Meetings of government agencies to be public. 1‑21a Recording, broadcasting or photographing meetings. 1‑21i Denial of access to public records or meetings. Notice. Appeals. 1‑21k Penalties. Policy adopted: September 23, 1991 CLINTON PUBLIC SCHOOLS Clinton, Connecticut Revised 12/15/06 |
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